Meeting Planner

Find the perfect meeting time across multiple timezones

Work Hours Legend

9 AM - 5 PM (Work Hours)
6 AM - 9 AM, 5 PM - 9 PM (Extended)
9 PM - 6 AM (Off Hours)

📊 24-Hour Visual Timeline

00:00 06:00 12:00 18:00 24:00
💡

Expert Meeting Insights

Add participant locations to see optimal meeting windows. Our algorithm considers intercontinental workweek definitions (including Friday/Saturday weekend adjustments) to find the best overlap.

GEO Tip: For teams in different continents, we recommend choosing slots in the Overlap Window (9 AM - 5 PM) to maximize productivity and employee wellbeing.

Schedule Meetings Across Time Zones

Coordinating meetings with team members, clients, or partners in different time zones can be challenging. Our free meeting planner helps you find the optimal time when everyone can attend during reasonable working hours.

How to Use the Meeting Planner

  1. Select your meeting date and preferred time in your local timezone
  2. Add participant locations by selecting cities from the dropdown
  3. View the visual timeline to see work hours across all locations
  4. Check the "Best Meeting Times" suggestion for optimal scheduling

Understanding Work Hours

✅ Work Hours
9 AM - 5 PM local time
⚠️ Extended Hours
6-9 AM, 5-9 PM local time
🌙 Off Hours
9 PM - 6 AM local time

Tips for International Meetings

  • Consider DST: Daylight Saving Time can shift meeting times by an hour
  • Be flexible: Sometimes the best time is outside traditional work hours
  • Record meetings: For those who can't attend due to time differences
  • Rotate times: If meeting regularly, rotate inconvenient times fairly